Welcome to the Online Exhibition Manual for the Fifth EAGE Digitalization Conference and Exhibition.
This online manual was created to facilitate your planning and answer any questions you have regarding the exhibition. You’ll find valuable details here such as important deadlines, available vendor services, and more.
Did we miss something? For additional details kindly email us.
The Edinburgh International Conference Centre (EICC) is a premier venue with state-of-the-art facilities and advanced technology. Conveniently located in Edinburgh’s city center, it offers excellent accessibility with close proximity to public transport, hotels, and major attractions.
Address:
The Exchange, 150 Morrison St, Edinburgh EH3 8EE, UK
Edinburgh has one of the UK’s fastest growing airports and new flights are always being added. At the EICC, we have the luxury of being located right in the heart of the city and within 10km (6 miles) of Edinburgh International Airport.
For more information on which airlines and destinations connect to Edinburgh visit www.edinburghairport.com.
From Edinburgh Airport by Taxi
There is an excellent taxi service from the airport to the city. You’ll find official airport taxis at the taxi rank outside the terminal building (follow the signs within the airport). It costs approximately £15 to get a taxi from the airport to the city center and the journey takes 20 minutes depending on the time of day.
From Edinburgh Airport by Tram
Edinburgh Trams run between the Airport and York Place, in central Edinburgh, every 8-10 minutes Monday to Saturday and every 12-15 minutes on a Sunday. The closest tram stop to the EICC is at Haymarket Station. The first tram from Edinburgh Airport departs at 06:15 and the last is 22:45. Please visit Edinburgh Trams website for further information.
From Edinburgh Airport by Bus
The Airlink 100 operates a frequent bus service (every 10 minutes at peak times) between Edinburgh Airport and the city center, with designated stops en route. The service starts at 04.30 and runs until 00.22 at night, with the journey taking 20 minutes. Tickets cost £4.50 single and £7.50 return. Delegates are advised to disembark at Haymarket Railway Station and to follow signs for EICC on foot (5 minute walk). See city center map for directions.
The N22 bus also departs from outside the Airport entrance and runs every half an hour through the night until the Airlink service starts again. For more information about these services visit www.flybybus.com.
By Bus: Edinburgh’s primary bus terminal is at St Andrews Square, offering connections across the UK. For routes, visit: National Express or City Link. For local services, check Lothian Buses.
By Train: Edinburgh boasts two railway stations, Check Scot Rail or Trainline for more information:
By Tram: Edinburgh Trams operate between Airport and York Place. Closest stop to EICC is at Haymarket Station. Visit Edinburgh Trams website for details.
Walk from Haymarket Station: Exit Haymarket Station, head east towards pedestrian crossing, walk straight up Morrison Street to find EICC on the left.
From Edinburgh Airport by Bus: Take Airlink 100 for a frequent service to the city center. Disembark at Haymarket Station and follow signs to EICC (5-minute walk). Visit Lothian Buses for more info.
There are bike racks which can accommodate ten bikes, at the main entrance on Morrison Street, and spaces for a further twenty bikes at the racks behind the Atria One office building next to the EICC. For nearby routes, take a look at Edinburgh’s cycle paths, many of which run close to the EICC.
There are many car parks in close walking distance to the EICC. Please access the following links for further details:
National Car Parks (NCP) in central Edinburgh
Sheraton Hotel Car Park located 150 meters from the EICC, with limited accessible parking spaces
Semple Street Car Park located 300 meters from the EICC
Spaces near EICC available via yourparkingspace.co.uk
The exhibition will take place in the Lennox Suite on Level -2. To coordinate deliveries please contact Meritex International.
Meritex Internation contact information can be found on the Official Supplier tab of this manual.
Pedestrian Traffic
Once you have arrived at the EICC’s Entrance/Atrium, please follow the signs to Level -2 Lennox Suit.
Stay safe and avoid exhibitor scams; EAGE has appointed official suppliers for the EAGE Digitalization Conference & Exhibition 2025 that are listed under “Official Suppliers” on this website. In case of any doubt, please do not hesitate to contact us.
*NOTE: Time schedule subject to changes
This section contains important information for Booth Package and Space Only stands.
It is the responsibility of the exhibitor to ensure that the company(s) in control of their stand design(s), construction, their employees, exhibition staff, temporary staff, or any relevant third party complies with all rules & regulations including the latest legislation regarding health and safety at work.
Please read EAGE’s Exhibition Terms & Conditions.
Strict security rules require that nobody is allowed into the exhibition hall without a valid registration/badge during (1) maintenance as well as (2) show days. This applies also to exhibitors and contractors.
Exhibitors who wish to work on their booths after the opening hours of the exhibition can do so until half an hour after closing time. If the work exceeds this time, there will be a surcharge per exhibitor. Preferably, maintenance should be carried out in the morning between 08:00 – 08:30 hrs. No work will be permitted during the opening hours of the exhibition. If you plan to stay after the closing of the exhibition please notify the EAGE Exhibition Coordinator on site as soon as possible.
More details about obtaining maintenance access will be made available soon.
For any other inquiries, please Contact us.
EAGE expects all involved in the build-up, show days and breakdown of the exhibition at all levels, to comply with their legal duties. This includes cooperating with us on health and safety matters and taking care of their own health and safety and that of others, whether from within or from outside the company, who may be affected by their actions.
For safety reasons, we advise everyone to wear safety shoes during the build-up and breakdown of the exhibition.
In case of an emergency, please contact the nearest security guard or EAGE team member.
Use the (emergency) exits to leave the building.
First aid protocols are in place during the event including during the build-up and breakdown periods. For First Aid assistance contact the nearest security guard or EAGE team member. The EICC Duty Manager and first aider will provide first aid care and notify Emergency Services as deemed necessary. When possible please provide the following information: brief information of what has happened, location of incident, nature of injury or symptoms if known.
The exhibition area is a secured area and only accessible with valid accreditation. EAGE expressly declines responsibility for any loss or damage that may befall the person or property of any exhibitor from any cause whatsoever.
Each exhibitor exhibits at his own risk.
EAGE and the Edinburgh International Conference Center, do not accept any responsibility for damage to, or loss of, any properties caused by Exhibitors or Contractors. Exhibitors are especially warned that all exhibits are the sole responsibility of the Company/Individual to whom they belong. Exhibitors must effect their own insurance against all risks. The strongest possible precautions against opportunist theft should be taken at all times.
EAGE is not responsible for any loss sustained by exhibitors from fire, theft, damage or any other cause, or for personal injury or loss to or by any person employed by the exhibitor or any third party.
Exhibitors shall have no claim whatsoever against EAGE and/or Edinburgh International Conference Center.
EAGE will not be liable for any financial loss incurred by the exhibitors resulting from the cancellation or curtailment of the exhibition for any reason whatsoever.
Exhibitors operating sound-producing equipment must keep the sound at a reasonable volume, of which a sound level of 60 decibels or more (measured at the corner of the stand) will not be exceeded, in order to avoid disturbing other exhibitors. Public address systems, laser shows, radio broadcasts and other devices used solely to attract attention by sound are prohibited. EAGE reserves the right to regulate and/or restrict any sound.
It is not permitted for exhibit staff to hand out any brochures, leaflets, commercial information, gifts or any other material in the aisles, or any other part of the premises, except for the exhibitors’ own stand.
Smoking inside the venue is prohibited.
The installation of electrical work by any person other than GES is expressly prohibited. No person other than a member of the contractor’s staff may alter or otherwise interfere with electrical installations. All wiring must comply with regulations as defined by Edinburgh International Conference Center.
Exhibitors should clearly indicate the position of the required power connections when submitting designs.
Participants are not permitted to switch a neighboring stand’s power on and/or off.
The generally approved construction height is 3.50 meters, including raised floors. No other feature or exhibit elsewhere on the stands should exceed this height. Exceptions to this rule are possible provided that the neighbours have no objection, and that organizer permission has been received in writing.
The floor of the exhibition hall is carpeted (dark grey). If you wish to use your own carpet, you must lay the carpet on a wooden underlay. No adhesives are to be used on permanent carpeted floors and walls. Any damage will be charged to the exhibitor.
All floor covering must be secured and maintained so that they do not cause a hazard. When you are building a raised floor please note that a disabled ramp/access is compulsory.
The exhibitor will be responsible for the orderly conduct of deliveries and removals as well as the organization of construction and dismantling in the exhibition hall, the loading and unloading area, as well as on the public highway. EAGE has engaged Meritex International Ltd as the sole and exclusive freight forwarder and site handling agent.
Meritex International Ltd
Contact: Rasa
The Coach House, 20 Northernhay Street
Exeter, Devon EX4 3ER
United Kingdom
Tel: +44 1392 454 999
Fax: +44 1392 454 998
Email: rasa@meritex.co.uk
For more information on shipping and handling, please contact Meritex directly.
Please read this page carefully as it contains important information on other rules & regulations that must be followed.
Included in the Booth package is:
Note:
Island Stands
These stands have aisles on all sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed. The approved height is 250 cm, including raised platforms.
50 cm inward rule for walls: walling on the aisle sides is not allowed. Walls need to be at a minimum distance of 50 cm from the aisle.
Corner/Peninsula Stands
These peninsula stands have aisles on two or three sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.
50 cm inward rule for walls: walling on the aisle sides is not allowed. Walls need to be at a minimum distance of 50 cm from the aisle.
In-line stand
These stands only have an aisle on one side. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.
50 cm inward rule for walls: walling on the aisle sides is not allowed. Walls need to be at a minimum distance of 50 cm from the aisle.
EAGE and the Edinburgh International Conference Center reserve the right to stop the building work at any time of any stand that is not fulfilling all rules specified in the rules and regulations.
All construction material and waste during the build-up and breakdown periods must be removed from the site by the stand builder/contractor after each of these periods.
INSURANCE/SECURITY
It is the responsibility of all Contractors to ensure you have sufficient insurance coverage for the event. Exhibitors’ stands and exhibits on stands are NOT accepted into the custody or control of the Event Organiser or the venue and exhibitors shall make their own insurance arrangements.
RISK ASSESSMENT (RAMS)
All parties have responsibilities as laid out in accordance with the Health & Safety at Work Act 1974, the Management of Health & Safety at Work Regulations 1999, and any mandatory Acts/Regulations relevant to their activities. It is your responsibility as a contractor/s to ensure that a safe working environment is achieved. It is a REQUIREMENT for individual exhibitors and their contactors to submit risk assessments no later than 16 February 2025 where there is deemed to be a RISK associated with your stand, with respect to:
Please note that the above list is not exhaustive and should only be used as a guide.
A suitable and sufficient risk assessment is one that ….
RAMS should be submitted along with drawings for the drawing approval process. Information on how to submit drawings for approval can be found above.
No sub-contractors will be allowed to commence work until licensing has approved the event layout plan and risk assessment. This approval will be shared with contractors via email from exhibition@eage.org.
All contractors, sub-contractors, agents, etc., appointed by either an exhibitor must have in their possession an appropriate risk assessment and method statement and relevant liability insurance for the task/activity they are performing, which should be available for inspection at any time.
Ensure you review the Client Contractor Guidelines document.
No constructive and/or dismantling work on stands or interiors will be permitted during the exhibition period from 24 March 2025, 08:30 hrs to 26 March 2025, 17:30 hrs.
Exhibitors may dismantle their stand between 17:30 – 22:00 hrs on Wednesday, 26 March 2025. At the end of the dismantling period, the stand space should be left clean and free of adhesive tape. All extra cleaning costs and damages will be charged to the exhibitor.
Stay safe and avoid Exhibitor scams; EAGE has appointed the following Official Suppliers for the Fourth EAGE Digitalization Conference & Exhibition 2025 that are listed below on this page. In case of any doubt, please do not hesitate to contact us.
GES is the Exhibitor Service provided for DIG25. Visit their webshop to order additions to your Booth Package, as well as electrical hook-up for Space Only.
GES Webshop coming soon.
Orders must be received by TBD.
Exhibitors can order catering for their stand from Leith’s Stand Hospitality.
Please order via their web shop.
Orders must be received by TBD.
A fascia board is included in all Booth Packages.
Fascia board text is due via the Exhibitor Portal by 26 February 2025.
Shipping and handling of your goods require care and attention. EAGE has engaged Meritex International Ltd as the sole and exclusive freight forwarder and site handling agent.
Contact them at: Tel: +44 1392 454 999 or rasa@meritex.co.uk
Overhead rigging may not be installed by any other entity than GES or EICC.
Failure to comply with this rule will entail its removal by the safety officer and the venue’s security team.
To arrange rigging services contact GES. Contact information can be found on the Official Supplier tab.
The venue reserves the right to inspect all rigging, working methods, and equipment to ensure compliance and to prohibit the use of non-compliant equipment and working methods.
Starting in 2024, EAGE has moved from the Exhibitor Voucher and Guest Pass system of previous years to a new system that distributes three types of Exhibitor registration types based on the sqm of your purchased booth package/space only space.
These fixed registration types are not meant to operate as vouchers and as such can not be exchanged or combined to upgrade to another registration type.
The three registration types are:
New Distributions
| Stand Size m2 | Full Conference & Exhibition | Exhibitor Plus | Exhibition Week |
| 9 | 0 | 2 | 1 |
| 18 | 1 | 2 | 2 |
| 27 | 1 | 4 | 3 |
| 36 | 2 | 4 | 4 |
| 45 | 2 | 6 | 5 |
| 54 | 3 | 6 | 6 |
| 63 | 3 | 8 | 7 |
| 72 | 4 | 8 | 8 |
| 81 | 4 | 10 | 9 |
| 90 | 5 | 10 | 10 |
| 99 | 5 | 12 | 11 |
| 108 | 6 | 12 | 12 |
| 117 | 6 | 14 | 13 |
| 126 | 7 | 14 | 14 |
| 135 | 7 | 16 | 15 |
| 144 | 8 | 16 | 16 |
| 153 | 8 | 18 | 17 |
| 162 | 9 | 18 | 18 |
| 171 | 9 | 20 | 19 |
| 180 | 10 | 20 | 20 |
Please contact your Account Manage to register. You can find the group registration sheet on the Downloads tab.
Our members, volunteers, and sponsors are the fuel that power this organisation. We can use Questionpro’s free survey templates to constantly keep in touch with them, understand their expectations and work towards their satisfaction with this simple yet robust tool.
Prof. Dr Dominique Guérillot, former member of the Executive Committee of IFP and Program Director for the Upstream R&D of Saudi Aramco, he is focusing in Oil and Gas Exploration and Production including Unconventional, CO2 EOR and Carbon storage. After a PhD in Applied Mathematics, he joined IFP in 1982 in the Reservoir Engineering Dpt.
He started his career in the Exploration and Production sector developing Expert system for selecting EOR methods and Advanced Compositional Reservoir Simulators for EOR (CO2 and thermal methods).
In 1985, he began cooperating with geologists and he invented with the Paris School of Mines the first software package integrating reservoir characterization and flow simulations in porous media proposing innovative methods for upscaling absolute permeabilities.
After being the Director of the Geology and Geochemistry (95-01, in 2001, he became member of the Executive Committee of IFP and Managing Director of Exploration and Reservoir Engineering Centre with a total budget of 30 Millions of Euros. Consequently, IFP nominated him as board member of several Exploration and Production subsidiaries of IFP: Beicip-Franlab and RSI in France, IFP MEC in Bahrain, etc. He developed new strategic orientations for the business unit he was in charge modifying its business model to generate revenues based on royalties through the development of several strategic marketed software for IFP.
In 2009, he created a Young Innovative Company (YIC), Terra 3E, in Energy and Environment: http://www.Terra3E.com developing innovative plug-ins in Petrel software among which the first tool for accurate calculations of fluids in place for gas and oil shales and upscaling transmissivities. From 2010 to 2013, he was senior expert for Petrobras, Brazil.
In 2012, he served the European Commission for selecting R&D projects on CO2 Storage. In 2013, Qatar Petroleum called Dominique Guérillot for developing their R&D Centre at the Qatar Sciences and Technology park in Doha, Qatar. He is currently full professor at Texas A&M University in their campus of Qatar.
He published more than 50 full and refereed papers, holds 5 patents, is member of the IJOGCT editorial team, the SPE and EAGE associations, is referee of the Oil & Gas Science and Technology (OGST), and member of the editorial board of the Petroleum Geoscience journal of the Geological Society.