Welcome to the Online Manual for the Second EAGE Digitalization Conference and Exhibition.
This online manual was created to facilitate your planning and answer any questions you have regarding the exhibition. You’ll find valuable details here such as: important deadlines, available vendor services, exhibitor registration and more. Use the drop down menu at the top of this page to navigate through the website.
Did we miss something? For additional details kindly email us at exhibition@eage.org.
Removal of exhibits before Friday, 25 March 2022 at 18:00 is strictly prohibited
EAGE expects all involved in the build up, show days and break down of the exhibition at all levels, to comply with their legal duties. This includes cooperating with us on health and safety matters and taking care of their own health and safety and that of others, whether from within or from outside the company, who may be affected by their actions.
For safety reasons we advise everyone to wear safety shoes during the build up and break down of the exhibition.
In case of emergency please inform the nearest security guard. They will contact the organisers. Use the (emergency) exits to leave the building.
The exhibition area is a secured area and only accessible with valid accreditation. EAGE expressly declines responsibility for any loss or damage that may befall the person or property of any exhibitor from any cause whatsoever.
Each exhibitor exhibits at his own risk.
EAGE and Reed Messe Wien GmbH, do not accept any responsibility for damage to, or loss of, any properties caused by Exhibitors or Contractors. Exhibitors are especially warned that all exhibits are the sole responsibility of the Company/Individual to whom they belong. Exhibitors must effect their own insurance against all risks. The strongest possible precautions against opportunist theft should be taken at all times.
EAGE is not responsible for any loss sustained by exhibitors from fire, theft, damage or any other cause, or for personal injury or loss to or by any person employed by the exhibitor or any third party.
Exhibitors shall have no claim whatsoever against EAGE and/or Reed Messe Wien GmbH.
EAGE will not be liable for any financial loss incurred by the exhibitors resulting from cancellation or curtailment of the exhibition for any reason whatsoever.
Exhibitors must not obstruct or disturb neighbouring stands when showing slides, films or videos, playing music, running machinery or giving demonstrations. Laser shows are prohibited.
It is not permitted for exhibit staff to hand out any brochures, leaflets, commercial information, gifts or any other material in the aisles, or any other part of the premises, except for the exhibitors’ own stand.
Smoking inside the venue is prohibited.
Included in the Booth package is:
Note:
No constructive and/or dismantling work on stands or interiors will be permitted during the exhibition period from 23 March 2022 10:00 to 25 March 2022 17:00.
Exhibitors may dismantle their stand between 17:00 – 24:00 on Friday, 25 March 2022. At the end of the dismantling period, the stand space should be left clean and free of adhesive tape. All extra cleaning costs and damages will be charged to the exhibitor.
Electricity
The installation of electrical work by any person other than Reed Messe Wien GmbH and/or Standout GmbH is expressly prohibited. No person other than a member of the contractor’s staff may alter, or otherwise interfere with electrical installations. All wiring must comply with regulations as defined by Reed Messe Wien GmbH.
Exhibitors should clearly indicate the position of the required power connections when submitting designs.
Participants are not permitted to switch a neighbouring stand’s power on and/or off.
Construction Height
The general approved construction height is 3.50 meters, including raised floors. No other feature or exhibit elsewhere on the stands should exceed this height. Exceptions to this rule are possible provided that the neighbours have no objection, and that organizer permission has been received in writing.
Carpet/Flooring
The exhibition hall features hardwood flooring and carpeting is not included in the standard exhibition package. The aisles of the exhibition will also be left uncarpeted.
Exhibitors may cover their floor space with panels, carpets, linoleum, raised platforms etc. Floor painting is prohibited. All floor coverings must be secured and maintained so that they do not cause a hazard. Fixing of floor coverings to the hall floor may only be carried out using approved tape. Other forms of fixing to the hall floor, such as cable clips, nails and bolts are strictly prohibited. When you are building a raised floor please note that a disabled ramp/access is compulsory.
Carpet, floor coverings and adhesive tape (for surface protection) can be ordered with the booth supplier STANDout via their online web shop (before 21 February 2022).
The venue has appointed an official contractor to control the freight and deliveries. Please note that the organisers are not agents for the contractor and therefore cannot accept liability for their negligence or default of any persons, their agents or servants.
DHL FREIGHT
DHL Global Forwarding (Austria) GmbH
Contact: Thomas Hausmeister
Trabrennstr. 5/Halle D – 3. Stock
A-1020 Wien/Vienna
T +43 1 728 31 60
E thomas.hausmeister@dhl.com
We would strongly recommend against exhibitors trying to send shipments direct to the venue, as they are liable to be rejected prior to the build up period.
The exhibitor will be responsible for the orderly conduct of deliveries and removals as well as the organization of construction and dismantling in the exhibition hall, the loading and unloading area, as well as on the public highway.
The delivery and removal of exhibition goods will take place via the indicated entrances and exits of the exhibition hall located alongside the loading and unloading area.
Additional AV equipment can be ordered with the booth supplier STANDout via their online web shop. To access the STANDout webshop you will first need to create an account.
Orders should be received by 21 February 2022.
The exhibition hall features hard wood flooring and carpeting is not included in the booth package. If you still wish to include a carpet in your booth this can be ordered with the booth supplier STANDout via their online web shop. To access the STANDout webshop you will first need to create an account.
Orders should be received by 21 February.
Exhibitors can order any additional catering for their stand directly with Gerstner
Exhibition&Congress Catering (exclusive supplier at this venue). If you have any questions regarding the items that can be ordered please contact :
Anita Iser
Director of Exhibition & Congress Catering
GERSTNER CATERING
Messeplatz 1 • 1020 Wien
Mobil +43 664 839 43 83
A basic booth cleaning service before the opening of the exhibition is included in the price of participation and will be provided automatically.
A main power connection of 1 kW and socket is included for every exhibitor. Additional electricity requirements can be ordered with the booth supplier STANDout via their online web shop. To access the STANDout webshop you will first need to create an account.
Orders should be received by 21 February 2022.
Please complete your fascia text by 10 January 2022 via the Exhibitor Portal. A fascia text on every open side of the booth is included in the booth package price. Additional costs for changes onsite will be charged to the exhibitor.
Logos can be printed at an additional cost via STANDout. Place your logo order before 21 February 2022 by sending your request to Markus Kreuzberger.
Please see link for Filedrop.
The venue has appointed an official contractor to control the freight and deliveries. Please note that the organisers are not agents for the contractor and therefore cannot accept liability for their negligence or default of any persons, their agents or servants.
DHL FREIGHT
DHL Global Forwarding (Austria) GmbH
Contact: Thomas Hausmeister
Trabrennstr. 5/Halle D – 3. Stock
A-1020 Wien/Vienna
T +43 1 728 31 60
We would strongly recommend against exhibitors trying to send shipments direct to the venue, as they are liable to be rejected prior to the build up period.
The exhibitor will be responsible for the orderly conduct of deliveries and removals as well as the organization of construction and dismantling in the exhibition hall, the loading and unloading area, as well as on the public highway.
The delivery and removal of exhibition goods will take place via the indicated entrances and exits of the exhibition hall located alongside the loading and unloading area.
Furniture is not included in the booth package, you can order this and any other extra items with the booth supplier STANDout via their online web shop. To access the STANDout webshop you will first need to create an account.
Orders should be received by 21 February 2022.
The booth supplier STANDout can print your graphics; logos on the fascia, printed wall panels or a full backdrop that will make your booth stand out.
Browse through the Graphics Manual, Graphics Data Sheet and place your orders before 21 February 2022 by sending your request to Markus Kreuzberger.
Please see link for Filedrop.
Additional internet and communication products can be purchased from the Kapsch webshop.
Name: Jürgen Ringler
Telephone: +43 50 811 5323
E-mail: juergen.ringler@kapsch.net
Information regarding access and fees can be found here.
Exhibitors are responsible for arranging the disposal of their waste during build up, break down and during the opening hours of the exhibition. This includes plastic that needs cutting away after build up.
Any refuse left after build up will be charged to the exhibitor.
We have selected easy-to-use communication tools for you to announce your presence at the exhibition of EAGE Digital 2022. The Promokit contains EAGE Digital 2022 logos, banners and e-mail signatures.
We will be updating this page with additional items when we get closer to the event. For any questions or requests, contact us at exhibition@eage.org.
Everyone attending Second EAGE Digitalization Conference and Exhibition must be registered; we offer you three different ways:
Complimentary registrations included in your Booth Package stand.
Exhibitors, please refer to the email with the subject “DIGI2022: Voucher Registration is open” that provides you with your unique details that are needed
Deadline: 21 February 2022
If you have used all your vouchers and want to register more people, please use the regular registration channel.
Invite your clients and business contacts to the Exhibition. More info will follow in due time.
Exhibitors, please refer to the email with the subject “DIGI2022: Voucher Registration is open” that provides you with your unique details that are needed for the Voucher Registration.
Exhibitors receive TWO (2) vouchers for registration for every full 9 square meter booked and paid for. Please note that all exhibitors MUST register.
You have received an email providing you with a link to the Voucher Registration and your unique Voucher Code which is required to use for the Voucher Registration.
You can use the vouchers in the following way:
Please make sure to register by using your vouchers before 21 February 2022.
Any questions about the voucher registration can be directed to us at vouchers@eage.org.